For the best experience, and to scale attendance for large meetings, enable all participants as moderated contributors. When you enable moderated contributor roles, you get the option to also designate some attendees as contributors.
Moderated contributors can:
Learn which Google Workspace editions have the moderated contributor role
- Observe the meeting
- Raise their hand
- Participate in activities, such as Q&A and polls
- Use reactions
Tip: When you are in a moderated contributor role, at the bottom, next to the meeting name, “View only” displays.
Participants can't:
- Share audio or video
- Share their screen
- Chat
You can pre-set meeting attendees as viewers in the following Workspace editions:
- Google Workspace Business Standard
- Business Plus
- Enterprise Standard
- Enterprise Essentials
- Education Fundamentals
- Education Standard
- Teaching & Learning upgrade
- Education Plus
- Enterprise Essentials Plus
- Enterprise Plus
Tip: In Enterprise Plus, Enterprise Essentials Plus, and Education Plus, after 500 contributors join, the next 500 automatically join in Viewer Mode.
Turn on Everyone is a moderated contributor
- On your computer, open Google Calendar.
- Create a new meeting and add guests.
- In the Google Calendar meeting invite, open Host controls
.
- Turn on Host management.
- In the "Guests" tab, turn on Everyone is a moderated contributor by default.
- Optional: Add contributors.
- To add contributors, add guests to the invite.
- Tip: If their email doesn't display, make sure they're first added to the invite.
Change a participant from moderated contributor to contributor
Important: A host can move a moderated contributor into a contributor and back to a moderated contributor while on Web or when using Picture-in-Picture mode on the computer.
When a moderated contributor raises their hand, the host or co-host can make the moderated contributor a contributor.
As a host or co-host:
- From the top right corner of your meeting screen, click People.
- Important: Make sure to click on people. If you just hover over the people panel, you won’t be able to see the list of meeting attendees.
- Select the participant
Make a contributor
.
